Minutes of the Meeting of the United States McCraw Family Association

June 27, 2010 at Lake Barkley, Kentucky

The Meeting was called to order by presiding president Steve McGraw at 9:20 a.m.

MOTION:  Steve presented a brief review of the organizational changes made at the last business meeting and made a motion to dispense with the reading of the minutes from the 6/29/08 meeting held in Kansas City, Mo.  The motion was seconded and approved.

Treasurer’s Report presented by Tim McCraw

Tim McCraw reported that the USMFA account balance after the 2008 reunion was approximately $5,000.  About $1,600 was spent for expenses relating to Carol McCraw’s death and funeral.  Other expenses were incurred for the DNA project and the newsletter including $195 to mail the most recent edition of the newsletter.

Mary Jane Cone asked if people would be willing to receive a newsletter via e-mail if a printed version was also available for those who preferred print.   Faye Moore stated that a printed form should be kept in the archives and Paul McGraw stated that some members would prefer a printed copy.  Others indicated that new members and first time reunion attendees should also receive a printed copy.

MOTION:  Bruce McGraw moved that recipients of the newsletter be asked if they would be interested in an e-mail version of the newsletter instead of the printed form with a response deadline date.

SECOND:  Wanda Simmons

AMENDMENT:  Tim McCraw moved that the request be made via e-mail

VOTE:  The amendment and motion were passed.  Bruce will send out the e-mail.

Tim McCraw stated that there would be future costs to the USMFA budget for the DNA project, newsletter, and a need to update Carol’s book.  Faye Moore stated that future costs related to the DNA project would be minimal.   Future costs related to updating Carol’s book are unknown.

Tim McCraw reported the USMFA balance prior to the 2010 reunion to be about $3,000 and revenue taken in to be $1,800 - $2,000.   Expenses related to the reunion are anticipated to be about $2,000, leaving a balance following the 2010 reunion of about $3,000.   As a result, the account balance is about $2,000 below the balance reported following the 2008 reunion, although much of that is considered a one-time expenditure.  Tim suggested that we develop a budget.

MOTION:  Faye Moore moved that Tim work with Wes to develop a budget to include anticipated expenses.

SECOND:  Bill McCraw

VOTE:  The motion was passed.

MOTION:  Paul McGraw moved that the biennial dues be raised from $20 to $30.

SECOND:  Bruce McGraw

Discussion:  Fred McCraw stated that an increase in dues might create a barrier to membership for some.  A suggestion was made to check into sponsors for additional funding.

VOTE:  The motion passed 13 to 5.

Tim McCraw suggested that USMFA begin a voluntary fund raising effort or put a request on the website to fund updating of the book.  A suggestion was made to include the request for funds in Bruce McGraw’s e-mail.  Another suggestion was made to include the fund raising goal in the updated budget.

MOTION:  Tim McCraw moved that a request for new funds be placed on the USMFA website.

SECOND:  Scott McCraw

Discussion:  Faye Moore stated that more information is needed about the cost of updating the book as well as the specifics of how the task will be completed before a request is made for funds.  Gayle McGraw stated that the website familysearch.com has a free format for listing family tree information.  Information about the website was provided for those who were interested.

VOTE:  The motion passed.

AMMENDMENT:  Tim McCraw moved that an amendment be included to state a specific goal of $2,000 on the website request.

SECOND:  no second, amendment failed

Tim McCraw stated the need to be registered as a non-profit association and indicated he will investigate that process.

Nominating Committee Report presented by Faye Moore

The slate for officers for the next two years is as follows:

President – Steve McGraw

Treasurer – Tim McCraw

Secretary – Janet Harvey

MOTION:   Paul McGraw moved that the slate be accepted without discussion.

SECOND:  Bruce McGraw

VOTE:  The motion passed.

Steve McGraw stated that others have been requested to perform specific tasks.  For example, Bill McCraw (Colorado) has agreed to spearhead Membership and Dean McCraw and Mary Jane Cone have agreed to work on the newsletter.  Steve McGraw requested the authority to develop an executive committee and an advisory group.

MOTION:  Faye Moore moved that the president be given the authority to develop an executive committed and an advisory group.

SECOND:  The motion was seconded by several.

VOTE:  The motion was passed unanimously.

Next Reunion

An offer has been received to host the 2012 reunion in North Carolina.  In addition, Wanda Simmons expressed a desire to have a reunion in Tuscaloosa, Alabama.

MOTION:  Steve McGraw moved that he check into these possibilities for the 2012 reunion and make a decision in the next 60 – 90 days.

SECOND:  The motion was seconded by several.

VOTE:  The motion passed.

MOTION:  Fred McCraw moved that the 2012 reunion be held in North Carolina and the 2014 reunion be held in Tuscaloosa, Alabama, subject to Steve’s approval.

SECOND:  Wanda Simmons

VOTE:  The motion passed.

NEW BUSINESS

1.  A round of applause in appreciation of Bill McCraw’s work on the 2010 reunion was delivered.  Bill was described by Paul McGraw as an “icon” of the family association.  Everyone agreed.  Bill gave credit to his wife and family.  He thanked the group for the opportunity to represent them at Carol’s memorial service.

2.  Anyone with additional information to be sent to the Ellen Payne Odom Genealogical Library should contact Dean McCraw.

Dean McCraw This e-mail address is being protected from spambots. You need JavaScript enabled to view it

1 Mooring Buoy

Savannah, GA 31419 ph.  912-925-7246

3.  Bill McCraw (Colorado) requested that Tim McCraw send him the names and contact information of new attendees to the 2010 reunion.

Membership: Bill McCraw This e-mail address is being protected from spambots. You need JavaScript enabled to view it

4.  Fred requested a round of applause for the job Steve McGraw has done as president and his willingness to serve for another two years.

5.  Michael Simmons II offered to research the merchandizing of family name items.

Michael Simmons II

611 Union Chapel Rd. E.

Northport, AL  35473 ph.  205-330-8932

Adjournment

MOTION:  Fred McCraw moved that the meeting be adjourned.

SECOND:  Cheryl McCraw

VOTE:  The motion passed.

The meeting was adjourned at 10:38 a.m.

Respectfully submitted,

Janet Harvey, Secretary, USMFA

July, 2, 2010

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